Event Services

Guidelines for planning on-campus or off-campus events, including meetings and one-time classes.

All on-campus and off-campus D'Youville College related-events need to be registered through the Event Services Office. By registering your event, you'll ensure that your event is included on the college's online calendar and the space you want is unlocked and available for your use.

On Campus Events (Non–Classroom Space)

  1. First, check the DYC Online Events Calendar which lists all major college events and academic semester dates, to make sure there are no conflicts with your event.
  2. Next, reserve your event's date, time and location by completing a room reservation form and e-mailing it to Debbie Owens at owensde@dyc.edu or send it via campus mail to CC 111. Because space on campus is very limited, reserve your space as early as you can and with a minimum requirement of two weeks lead time.
  3. The Event Services Coordinator will find a space for your request and send out a confirmation form to the following areas:
    • Group/Person requesting the space
    • Food Service
    • Security
    • Housekeeping
  4. If you need refreshments for your event, you must contact Food Services to create an order at 829–7632.
  5. If audio/visual (AV) equipment is needed in any building other than the College Center, you must place an order with Academic Computing at 829–7715. If your event is being held in the College Center, your AV needs will be taken care of by the College Center Management.
  6. All major events will be posted on the DYC Online Events Calendar at the time of confirmation.
  7. If your event is cancelled or rescheduled, please contact the Coordinator of Event Services so that the space may be released for use and where applicable the web calendar may be changed.

One-Time Class on campus

  • Reserve your event's date, time and location by completing a room reservation form and e-mailing it to Debbie Owens at owensde@dyc.edu or send it via campus mail to CC 111. Register your event as early as you can and with a minimum requirement of two weeks lead time.
  • If you need to reserve a semester-long classroom space, please contact Dan Lyman at lymand@dyc.edu.

Off-Campus Events

All DYouville College related events that are held off-campus must be registered and approved through the Event Services Office.

  • First, check the DYC Online Events Calendar which lists all major college events and academic semester dates, to make sure there are no conflicts with your event.
  • Complete a reservation form and e-mail it to Debbie Owens at owensde@dyc.edu or send it via campus mail to CC 111. Register your event as early as you can and with a minimum requirement of two weeks lead time.
  • Once registration and approval are finalized the event sponsors may go ahead with any contractual agreements they may need to make. Do not commit to any contracts until approval is given.
  • Once your event is approved, it will be added to the D'Youville Online Events Calendar so that the college community will be aware of the event and will help avoid scheduling conflicts.
  • If the event is cancelled or rescheduled, please contact the Coordinator of Event Services so that the event may be removed from or changed on the online calendar.

Food Service

Personal Touch is the college’s food service company. As a part of their contract, when in operation, they have the right of first refusal when it comes to serving food and beverages on campus. Any group/person holding an event that requires food/beverage must use Personal Touch unless Personal Touch tells them they cannot meet their needs.

Alcohol

If alcohol will be served at an on or off campus event, an Alcohol Event Registration form must be completed. This form is filled out by the person/group organizing the event and signed by the licensed caterer (food service/off campus establishment) that will be serving the alcohol. In accordance with D’Youville College policy, Students/Faculty/Staff cannot serve alcohol at an event.

Questions?

Please contact Debbie Owens, Coordinator of Event Services at 829-8198 or via email at owensde@dyc.edu with any questions regarding events.

Resources

Contact Us

Event Services
Deborah E. Owens, Event Services Coordinator

Campus location
CC 111
Office Hours: Mon-Fri, 8:30 AM to 4:30 PM
Phone: (716) 829-8198

Learn More

  • Events Calendar

    If you're planning an event, check the DYC Online Events Calendar which lists all major college events and academic semester dates.
    Read more

  • Borrow Equipment

    D'Youville students and employees can borrow audio and visual equipment for meetings, events, projects, and classroom presentations.
    Read more

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