Family Education Rights and Privacy Act of 1974 (FERPA)
D’Youville College students or parents, as provided by statute, may review any official records, files and data directly related to themselves that are on file with the Office of the Registrar or in the Career Services Center. The files available include identifying data, academic work completed, grades, family background information, references, ratings and/or observations. (References, ratings and/ or observations completed before Jan. 1, 1975 or that are older than seven years are not available to students.) Requests to see the aforementioned materials should be made in writing to the registrar or the director of the career services center, respectively. The records, files and/or data will be made available no later than 45 days from the time the written request is received.
Student records, files, and data will be made available to other individuals or agencies outside of the college only after the student concerned has authorized the release of the information. However, the following are exceptions:
- Authorized officials (e.g., officials of other schools in which the student seeks to enroll);
- Accrediting organizations;
- In the case of an emergency, if the knowledge of such information is necessary to protect the health and safety of the student or other persons.
The following, however, is considered directory information: the student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, and the most recent previous educational agency or institution attended by the student. This information may be released by D’Youville without the consent of the student unless the student has specifically requested in writing that his or her consent be obtained beforehand.
Directory information will not be made available to the party requesting it unless the appropriate administrative officer of D’Youville College has considered and approved the request.
A student or parent, as provided by statute, may request in writing a review of information that may be inaccurate and/or misleading. The review will be conducted by an appropriate D’Youville administrative officer who does not have a direct interest in the outcome.
According to FERPA, information contained in the educational records of students who are 18 years of age or enrolled in post-secondary institutions may be sent to the parents without the written consent of the student only if the student is a financial dependent of the parents. (The term dependent is defined in section 152 of the Internal Revenue Code as an individual [son, daughter, stepson or stepdaughter of a taxpayer] who receives over half of his/her support from the taxpayer during the given calendar year.)